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Add a New Employee, Send Their Starter Pack and Invite Them to Alkimii

This article will show you how to add a new employee profile to your site, issue their starter pack and invite them to Alkimii. 

 

⚠️ Is this employee coming back to your business? If they have worked with you before, their profile may already exist in Alkimii. Creating a new profile could cause duplicate records. Please use the Restart a Leaver process instead. 📖 Set, Undo or Restart a Leaver in Alkimii

Add Staff Profile to your Site 

  • Navigate to Staff Profiles using the Menu. In the top right, select "+Add Staff". A pop-up will prompt you to add the details for the new hire
  • Firstly, you will need to enter the staff member's personal details including their name, nationality and contact information. 
 Screenshot 2025-03-21 at 10.18.54

Please be advised if you do not enter an email address, this person will not be able to log into Alkimii. 

  • Next, you will need to add the job position details using the dropdown menus. 
  • The "Reports To" field will be the person responsible for approving the employee's leave requests, and conducting the employee's check-in and may appear on the contract, if applicable. 
 Screenshot 2025-02-19 at 11.03.12

The "Reports To (additional)" is available to help share the responsiblity of the team members requests during busy periods or when their direct reports to is unavailable. 

  • Next, you will need to enter the employment information
  • Additional dropdown menus will appear when you select the "Contract Type. These may differ depending on the contract selected. 
  • Lastly, you will need to assign a pack 
  • You will be able to preview the pack before you send it out to the employee


If a job description has been turned on for the pack, you will be able to preview how this automated document will look. You will see a warning if the pack assigned has job descriptions turned on but there is no available job description uploaded for the job title. 

If you need help adding the job description, click here! 

  • The default will "open the profile after saving", you can disable this action by unticking the checkbox

  • Click "Save" 
  • If you have Check Ins included in your Alkimii subscription, you will also be able to schedule a check in with this new team member when they are initally onboarded.
 Screenshot 2024-09-16 at 09.38.38

 

What's Next?

Once you have added the employee's profile in Alkimii, you will need to invite them to the MyAlkimii app so they can access their rota, payslips and documents.

📖 Invite/Reinvite Employees to the App