How to navigate the HR Queue in HR Automation?

• Access HR Automation via the Menu 
• Your default view will be the "HR Queue" with a list of all packs with the status of "Approval Required". You can amend your default view on this screen. 

Filters

• In this view, you will be able to filter the list to locate specific packs using the following options:

• You have the ability to create saved view for your most frequently filtered option, if applicable. Simple click the heart icon in the top right to save this view as your new default. 

Pack Status & Actions 

• The actions available to you will depend on the status of the pack. 

If your pack is "Awaiting Response" or "Approved" you will see the option to view the pack itself and monitor the pack history, chat and soft delete.
If your pack is "Approval Required", you will see an option to mark the pack as approved, view history, chat and soft delete.

To view  the History log, to review and monitor the status of the pack click on the clock icon. It will keep track of when the pack was sent, opened, viewed, signed and completed.

• Chat with "Employee"- this allows you to open a direct chat link with the employee should you need to discuss or follow up with your employee. 

To Delete a request from the HR Queue, click the bin icon. This allows you to soft delete a pack which may no longer be required or that you may have sent out in error.

Employee Updates their Personal Details /Bank Details/ Profile Picture 

If a team member decide to update their personal, bank details or profile picture this will come through on the HR Queue for you to review and approve as a "Profile Change". 

• Navigate the HR Queue, locate the team member from the list. You can filter by Request Type > Profile Change to speed up the process. 
• Once located, click on the tick under the actions column 
• If you are happy with the update select "Review" to approve the change, in the bottom right corner. 

Resend Pack Notifications 

Alkimii will allow you to send a follow-up notification for any incomplete packs that are awaiting a response for a specific period. 

• On the top right, select "Resend pack notifications" 
• Using the date picker, select the period you wish to follow up. You can choose from intervals or by selecting the dates within the calendar function. 
• Click "Send Notification" once you're satisfied with the entry. 

• This will send a notification to any employees who have incomplete packs pending to remind them to complete their packs. 

Usage Report 

This report will provide you with a breakdown of usage under the following headings 

• Name
• Department
• Invited to MyAlkimii 
• Created MyAlkimii account 
• Messages sent 
• Groups 
• Profile Request Changes 
• Leave Requests 
• Pack Sent 
• Last seen on Mobile