Each day, Heads of Department (HODs) and Line Managers check their team's shifts in Alkimii Teams and sign them off. Signing off tells Senior Managers that the hours are correct, so every team member is paid correctly.
Before you start
- HOD means Head of Department.
- Roster: the list of shifts for your team.
- Punch: the time recorded when someone clocks in or out.
- Unlinked punch: a clock-in or clock-out that hasn't been matched to a shift.
- Anomaly: a shift that looks wrong, such as no clock-in, or times very different from the plan.
Video: Daily department sign-off (about [2] minutes).
How to sign off your department
Step 1: Open Today's Roster and choose your department
- Open Today's Roster in Alkimii Teams.
- Select your department.
Important: You can only sign off when a specific department is selected.
Not sure what the shift colours mean? See Today's Roster overview.
Step 2: Check your teams shifts
Look for shifts that need action. The quick filters find them faster than scrolling through the whole roster:
| Filter | What it shows | What to do |
| Not clocked | Grey shift with no clock in. | Fx these shifts. See unclocked shifts. |
| Early Clock In | Someone clocked in before their rostered start time. | Adjust the shift, or add a note explaining why they started early. |
| Late Clock In | Someone clocked in after their rostered start time. | Add a note explaining why. See Late Shifts. |
| Late Clock Out | Someone clocked out after their rostered end time. | Adjust the shift, or add a note explaining why they finished late. |
ℹ️ Notes are reviewed on payroll day, so keep them short and clear for your Payroll Team.
Using the filters also brings the Departmental Sign Off button into view, so you don't need to scroll to find it.
💡 Tip: To edit a shift, click on the shift itself. You don't need the edit clock icon on the left.
Need help adjusting shifts?
Choose the guide that matches what you're seeing:
- Edit clocked shifts: change the start or finish time on a shift that has been clocked.
- Late shifts: what to do when someone clocks in after their shift has started.
- Unlinked punches: match a clock-in or clock-out to the right shift.
- Unclocked shifts: check and fix shifts where nobody clocked in.
- Not sure whether to adjust a shift or add a note? See the Today's Roster FAQ.
Step 3: Sign Off
When every shift is correct, or has a note, click Departmental Sign Off.
After you sign off, the button at the bottom changes to Undo Department Sign Off.
How to undo a sign-off?
Use this if you have signed off but need to change a shift.
Before you undo: check the overall sign-off
Has a senior team member already completed the Overall Sign Off for the week?
- Yes: Ask your senior team to undo it first. You can't undo your own sign-off until they have.
- No: Go to the next section.
Undo your department sign-off
- Open Today's Roster and select your department.
- At the bottom of the screen, click Undo Department Sign Off.
- Make the changes you need.
- Click Departmental Sign Off again.
Important: The day isn't finished until you sign off again. If you forget, your changes won't be confirmed and pay may be affected.