Adjusting Shifts in Todays Roster on Mobile

As a crucial note for Heads of Department and Senior Management, dedicating just three minutes in the morning and evening to review and adjust the Today's Roster screen proves invaluable. This routine check allows for real-time corrections, ensuring accuracy for payroll processing. Moreover, department heads are encouraged to sign off on the previous day's records once content with the hours, contributing to an efficient and error-free payroll process.

Adjust or Extend Rostered Hours 

To adjust the rostered hours, simply click on the shift card within the department view.  Update the shift start or end times to reflect the adjusted/extended hours.   Click save to enable this update.  For example, this may be useful if an employee was sent home early due to a quiet shift.

Clock to Shift 

If you need to manually clock an employee to shift. 

This can be done by selecting clock icon when you swipe left on the shift card. A confirmation prompt will appear asking you to confirm the clock-in action.

Edit a Clock 

If you need to manually enter clock in or out times, for an employee.

This can be done by selecting pencil icon when you swipe left on the shift card. Here you can manually add the clock-out time.  Use the "Notes" field to provide any further details of the edit for future reference, this can be very helpful for your payroll team. For example, if an employee has forgotten to clock out for their shift.

⚠️ Please Note: We normally advise that you do not adjust clock in and out times regularly as this can affect your payroll accuracy and reporting. 

Change a Shift Type  

If you need to record the reason why an employee was absent for their shift, it is possible to change the shift "Type" to reflect this information.

Locate the employee from the list, tap on their shift card.  In the top right corner click on the 3 vertical dots. This opens the shift builder.  Under the shift type, click to view the dropdown menu. Select your desired option.

• We always advise using the "Notes" field to provide any further details of the absense for future reference. However, be aware that this will be visible to anyone who has access to this department in the todays rosters screen.