Week Details

Unlocking the Power of Alkimii's Week Details for Precise Week-by-Week Insight to help you prepare for payroll.

In the dynamic realm of workforce management, gaining a comprehensive overview of your employees' weekly activity is crucial for accurate analysis and decision-making. The Week Details Screen in Alkimii emerges as a powerful tool, providing an in-depth glimpse into your employees' rostered, clocked, and paid-out hours for the week.As you explore this interface, you'll gain insights into adjusting hours, a critical function for aligning with contracted hours and ensuring fair and accurate compensation. Whether you're addressing variances in clocked and rostered hours or fine-tuning pay based on contract terms, this article will guide you through harnessing the full potential of the Week Details Screen for precise and informed workforce management.

• Navigate to "Week Details" using the Mega Menu 

Your default view will display all employees who have been rostered for the week. Here you will see an overview of all worked shifts at a glance against the rostered and paid out hour. You have a range of filters available to help you review the data and perform your final checks for payroll before you start pulling down reports.  

• You can toggle through the different weeks using the calendar function in the top left corner if you wish to review a previous week. 
• When performing the final checks, you can use filter options to find specific Pay Types, Contract Types, Payment Frequencies or specific staff but using the dropdown menus. This is to ensure the employee is being paid correctly for their contracted hours.  
• You may need to "Add Payments" to employees' payroll for the week for a variety of reasons. This is where you will need to add any tips the employee is entitled to under the new legislation in Ireland (Employment (Allocation of Tips) Act 2023) 
  
  

Contract Types 

Depending on the type, some employees must be paid for the exact hours listed on their contract such as Full Time employees. Whereas your variable hourly paid employees must be paid for their clocked hours. 

• Suppose you do want to make any adjustments to increase or decrease the hours to be paid out based on the contract or clocked hours. You will need to go to the Today's Roster Screen, select the relevant week using the calendar, and unsign off the day. Adjust and remember to always resign the days to edit shifts/clocks in Today's Roster.
• Alternatively, if you have the permission enabled for "Top Up Week". This will allow you to increase (top up) the hours to be paid out using the existing TOIL balance for the underworked week. 
• Similarly, if an employee overworked their hours and you have permission to TOIL you can move these hours across to their TOIL balance to be used at a later date. Or simply use the "Adjust Hours" feature to bring the employee's hours down to match their contracted hours. 

Add Payments 

Payments can range from expenses to commissions or bonuses to statutory sick pay or back payments. This will add monetary payments to employees' payroll for the week.

• Select the category from the dropdown menu
• Enter the amount
• Add notes for reference as to why the payment is being added to this employee's payroll 
• Click save

 

 

Tips Payments 

• Select "Gratutities" from the category dropdown menu

• The default period will pull from the week you are currently in on the Week Details screen. To amend this simply select the date range and use the calendar function to select the period. We have quick filter options to the left to the left of the calendar should you need them. 

• Click "Apply" once you are happy with the period. 
• Now enter the monetary value of tips the employee should receive. 

• Enter any relevant notes into the "Note" text box 
• You can select the method for calculating the tip value from the dropdown menu. This will pull into the "Tips Statement" letter. 

• Lastly, you will see the "Total Tips for Property". This figure is calculated from the sum of all Credit Card Tips entered in the "Actual" revenue by the Nights Team. 
• Click "Save Payment" to add this to the employees' payments for payroll. 

 

Service Charge Payment

• Select "Service Charge Payment" from the category dropdown menu

• The default period will pull from the week you are currently in on the Week Details screen. To amend this simply select the date range and use the calendar function to select the period. We have quick filter options to the left to the left of the calendar should you need them. 

• Click "Apply" once you are happy with the period. 
• Now enter the monetary value of service charges the employee should receive. 

• Enter any relevant notes into the "Note" text box 
• Lastly, you will see the "Total Sales for Property". This figure is calculated from the sum of all Credit Card Service Charges entered in the "Actual" revenue by the Nights Team. 
• Click "Save Payment" to add this to the employees' payments for payroll.