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How to Adjust to Pay Salary in Week Details?

This article will show you how to use the "Adjust to Pay Salary" feature in the Week Details screen.

Your employee may sometimes need to work over their contracted hours. When payroll comes around, you may need to adjust these hours to make sure everything lines up correctly. 

Before You Begin

⚠️ Please note: The Adjust Hours button will only appear when:

  • The day has been signed off, and
  • The Clock In – Clock Out time does not match the Roster In – Roster Out time
  1. Using the menu, navigate to Week Details
  2. Using the calendar, select the week you wish to review
  3. Scroll through your list of employees
    • A green Adjust Hours button will be visible under any employee who has worked over their contracted hours

Adjusting the Hours

  • Click the Adjust Hours button — a pop-up window will open
  • You have two ways to adjust from here:
    • Option A — Adjust Manually
      • Use the increase/decrease arrows under the Paid Hours column to update each shift individually
    • Option B — Adjust All Shifts
      • Click Adjust All Shifts to automatically update all normal shifts in one go

Screenshot 2026-03-26 at 16.49.14

⚠️ Please note: Adjust All Shifts will not be available if the employee has clocked in late. In this case, use Option A to adjust each shift individually.

  • Whichever option you choose, any excess hours will automatically move across to the Variance column

Handling the Variance

If there is a balance showing in the Variance column, you can decide what to do with it using the PUOT options under Actions:

  Option What it does
P Pay Pay the additional hours
U Unpaid Leave the variance unpaid
O TOIL (Shift) Move the shift to TOIL
T TOIL (Variance) Move the variance to TOIL
  • You can revert any changes before saving by clicking the X under Actions.
Depending on your site set-up, you may also see an option at the bottom of this screen for Adjust Weekly Variance Distribution.
 
  • Click Adjust Weekly Variance Distribution and you will be presented with two choices: Moved to TOIL or Extra Pay
 Screenshot 2026-03-26 at 16.43.02
  • Select either option and enter the number of hours you wish to move
    • For example, if the full variance is 8 hours, you can choose to move all 8 hours to TOIL

🔧 This option is only available if it has been enabled for your site. If you would like to use this feature, please get in touch with our support team to have it turned on.

 

Finishing Up

  • You can revert any changes before saving by clicking the X under Actions
  • Once you are happy with all adjustments, click Save
  • A summary of the adjustment will display as Weekly TOIL beneath the Total column in th Week Details. 
  • Repeat this process for any other relevant employees

Reviewing Your Adjustments

If you need to review or undo any changes after saving:

  • Click the blue ℹ️ icon under the Total column
  • A pop-up will open where you can view a summary of adjustments made
  • From here, you can also click Undo Changes if you need to revert