The Daily Sign-Off closes the day to prevent further changes to individual rosters prior to payroll. Once signed off, Alkimii allows shifts and extra hours worked to be added to Lieu balances.
Steps for the Overall Daily Sign-Off (Senior Manager)
Step 1: Open your Sign-Off Monitor in Teams and review the departments.
How to use the Sign-Off Monitor
Need help understanding the Shift Colour Codes, click here!
Step 2: Ensuring all Departments have Signed Off their days for the week.
If departments have not been signed off successfully, you will need to close these before proceeding with the next steps. As this is usually the responsibility of your head of department, please follow up with them to action this promptly.
Alternatively, if you have to process this step here are some helpful guides for amending your roster for departmental and overall daily sign-off.
Step 3: Complete Overall Daily Sign Off
- Click on the X on Overall Day Signed in the Sign-Off Monitor.
- Scroll down and click "Sign Off"
- This will prevent further changes to the roster for the week.
Sign Off locks any shift on that day. Only the HR Manager, GM and Accountant access can remove overall sign-off so that changes can be made.
For more help with adding Lieu balances, click here!
Undo Overall Sign Off
If a department head needs to make changes to shifts after a day has been signed off, follow these steps to undo the overall sign-off. This will allow them to make the necessary adjustments and re-sign off the day.
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Access the Sign-Off Monitor View
Ensure you’re in the correct section where the “Overall Sign Off” for the week is managed. -
Locate the Overall Sign-Off Status
Look for the current status of the overall sign-off for the week. If the day has already been signed off, you’ll have an option to “Undo Overall Sign Off".Click on the day in question, make sure you are in the "All" view and scroll to the very end of the screen.
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Undo the Overall Sign-Off
- Click on “Remove Sign Off” to remove the locked status for that day.
- This action will allow department heads to access and adjust shift details within their department.
- Click on “Remove Sign Off” to remove the locked status for that day.
- Notify the Department Head
Inform the department head that they can now proceed to undo their department sign-off, make adjustments, and re-sign off for the day. - Reapply Sign-Off Once Adjustments Are Completed
Once you’ve been informed that the adjustments are complete and the department head has re-signed off the day, return to the weekly view to apply the overall sign-off again.
Quick Tips & Tricks
- Select "Not Clocked" to see any grey/blue shifts which need to be actioned.
- This will also allow you to see the "Sign Off" button quickly, as opposed to scrolling through your department shifts on the "All" screen of "Today's Roster".
- This will also allow you to see the "Sign Off" button quickly, as opposed to scrolling through your department shifts on the "All" screen of "Today's Roster".
- You can edit a shift by clicking on the shift itself, instead of clicking the edit clock on the left.