Requesting Leave on Alkimii Mobile

Where to Find Leave Requests

You can  access Leave Requests on the App, in two ways; 

• Open the Alkimii App and along the bottom navigation bar, select "My Schedule".
• From "Your Day at a Glance", if the feature has been enabled, you can click this to open the leave view. You can view our help article to set this up 👉 Your Day at a Glance - Mobile App

Understanding Leave Types and When to Request Them

Before submitting a leave request, make sure you are selecting the correct leave type. Using the wrong leave type can affect your pay and your leave balances.

Use the table below to find the right option for your situation.

Not sure which to pick?

If you are unsure which leave type applies to your situation, speak to your manager before submitting your request. Selecting the wrong type may need to be cancelled and resubmitted, which can cause delays.

How to Request Leave 

Your default view is a list of your leave requests for the current year and your holiday balances for holidays and bank holidays. 

• If you want to request leave, click on "Add a request" at the bottom of your screen 
• This will redirect you to the request screen, here you can select your leave type whether it's holiday, bank holiday, TOIL or day off (unpaid) by clicking the appropriate option. (Toil is on visible to those who have this option configured in their set up) 

Next, you will need to click on the dates you wish to request using the calendar. You can select multiple dates, if applicable. If you only need to request a few hours off instead of a full day, untoggle the All Day option and enter your start time and the number of hours you require. This option is only available if your site has it enabled.

Coloured dots may be visible on the calendar view - clicking on red or yellow will provide more information, including the users who are also off on this date.   

Red signals more than one team members have this date off - be mindful of this as you may not get approval if there is a shortage of staff  Yellow signals one other team member has this date off  Green signals that this date is approved
If there are Roster Notes for this period, you’ll see them. They can affect whether your request gets approved, so be sure to review them.

• You can toggle through the months using the arrows to the left and right of the month. 
• You can add a note for your manager, although this field is optional 
• Once you are happy with the request, click "Submit Request" at the bottom. You will see a green box appear to notify you that your request was successfully submitted to your manager for review. It will appear with the status as pending. 

This will include your holiday cap, followed by any earned, taken and upcoming leave.  You can filter by quarter along the top to see at a glance by selecting the range. Any future quarters will be greyed out.

If you wish to view your balance in Days instead of Hours, use the toggle to switch between these options.

• When your manager has reviewed the leave request, they can opt to approve/decline the request. If they approve, the status will move to approved and you will receive a notification to notify you of this approval. If it should be declined, this will not appear in your leave request view on mobile. 

⚠️ Please be advised that you will not be able to cancel a leave request - you will need to contact your manager to remove this. 

📧 If you would like to enable any of the features mentioned in this article, please contact our customer success team at hello@alkimii.com