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How to add Multiple Locations when Creating an Event?

Expand Your Event Horizons with Versatile Location Options

When it comes to event planning, the ability to cater to diverse needs and preferences is the hallmark of success. Whether you're organizing a conference, a concert, or a series of workshops, accommodating multiple locations can be a game-changer. In this article, we'll guide you through the process of creating events on Alkimii while incorporating multiple locations. Learn how to seamlessly incorporate multiple locations into your event's itinerary, creating unforgettable experiences for your attendees.

You can create an event in three different ways in Alkimii, in the Availability Calendar, the Events Calendar and the Event Contact. 

If you would like to see how to complete this, you can click here!

 

Adding Multiple Locations

If an Event (For example a Wedding) has multiple locations, you can add all locations to one booking. 

When you add the event details: 

 

Step1: Choose the Location

  • You must choose at least one location for the Event. 
  • If you cannot find the location in the dropdown list, it may not be created as a location and may need to be added, click here for more information.

 

Step 2: Capacities and Choosing Locations

When choosing the capacity of the location, you may want to match this to the number of guests in the booking you are creating.

 

  • The Locations and Capacity are created in the Events Settings, click here for more information.

You will not be able to exceed the capacity of the Location within the Booking. 

 

Step 3: Add a Price

  • You can add a price for the specific location. 

 

Step 4: Add Required Setup 

  • If the Location requires a specific set-up, (Example: Wedding may require a Banquet setup) this can be selected and will appear on the Function Sheet for the Event. 

 

Step 5: Choose Start and End Dates and Times 

  • If the Event is over multiple times or covers certain times during the day, you can choose the time the event is going to going to occupy that location. 

 

Step 6: Adding the Event Category 

  • This is a mandatory field and helps to provide richer reporting for your team
  • All data from event categories will be pulled into your segmentation report

 

Step 7: Adding the Subsequent Locations

  • You can add as many locations as required. 
  • You will not be able to surpass the capacity for any locations. 

 


 

How the Locations will be displayed on the Availability Calendar

  • The Locations will be colour-coded according to the status of the Event. 
  • They will be blocked on the Availability Calendar for the times selected within the booking. 

Other Related Articles 

What are the different Event Statuses?

How to Build an Event once you have created it?

How to add details to an Event?