What are the different Event Statuses?

Your Comprehensive Guide for Alkimii: Choosing the Perfect Event Status for Every Occasion

In the world of event planning, each occasion comes with its unique set of requirements, timelines, and priorities. To navigate this dynamic landscape effectively, it's crucial to have a versatile array of event statuses at your disposal. These statuses are your compass, guiding you through every phase of event management. In this article, we'll dive deep into the myriad types of event statuses available on Alkimii, providing you with a comprehensive guide to choosing the perfect status for every occasion.

	This option is selected when a potential piece of business has come into the events team
	This option is available for when an event is possible but is not definitive. Booking should move to tentative once you have sent the contract to the client and remain in this status until the signed contract has been returned.
	This option is used for cold, long lead-in time type enquiries. It can also be used if you do not wish to cancel it so you can push this into Waiting Room.
	This option is selected when an enquiry has been verbally agreed with the client to proceed with the event. The contract and invoice will be created during a provisional booking and prepared to send to the client. This Event can be included in your figures for that month.
	When an Event has been fully confirmed by a customer. Once the signed contract has been returned you should move the event status to confirmed.
	This status allows you to create more than one event for the same location and time. On the rare occasion that one event is cancelled, released or lost you will be asked would you like to replace your event with your Second Option. For more information on Second Option status, click here.
	If a potential event comes in as an enquiry but you don’t have the space to accommodate this enquiry you should still enter the booking into the system under the No Availability status. This information can be viewed historically to help with potential leads.
	If an event has been completely cancelled by the client at any stage during the event process you should change the status to cancelled rather than deleting an event. This information can be viewed historically to help with potential leads.
	If you are bidding for an Event but the customer has decided to choose somewhere else you can mark the status as Lost.
	This status is rarely used, however, it will allow you to book a location and hold it overnight so that the Set Up teams don’t change the rooms. It is normally associated with multi-day events.
	Released would be used if any live booking status client has gone unresponsive and the space has been released for rebooking.
	Use this status if did not want to take on the event.

For further explanation on Event Statuses, click HERE!

Second Option Status

1. From second option to confirmed

2. If the location is already booked

How to move an Event from Second Option to Provisional/Confirmed.

We have two events on the same day. One is confirmed and one is the Second Option.

If the Confirmed event cancels, we can prompt the system to use the second option.

First, we must amend the status of our confirmed event.
Click on the Confirmed event.
Click the pencil to edit.

Under the status dropdown, select either Cancelled, Lost or Released.
If cancelled, select a reason from the dropdown.

Click the "Save" button in the bottom right

You will then be informed that a location has become available and asked if you wish to use your second option, as long as this status was selected in the additional event.