Statutory Sick Pay (SSP) Ireland - How to apply an SSP Shift? (V2)

Navigating Statutory Sick Pay (SSP): How to Implement Sick Leave Shifts in Compliance with Ireland's New Legal Requirements

In response to the evolving landscape of labour rights, Ireland has recently introduced new legal requirements mandating that employees are entitled to three paid sick days per year, under the Statutory Sick Pay (SSP) scheme. Ensuring compliance with this statutory provision and maintaining efficient workforce management can pose a significant challenge for employers. However, this article is here to guide you through the process of creating SSP shifts in your roster, and simplifying the implementation of paid sick leave for your employees. With our step-by-step instructions, you'll be well-prepared to meet this legal requirement while providing your team with the support they deserve during times of illness.

You must provide Alkimii with a payroll element in order for us to set up the SSP rule for your property. If you have not provided this information yet, please contact hello@alkimii.com

As of 1 January 2024, employees have a right to 5 days' sick pay a year. This is called statutory sick pay (meaning the legal minimum). Sick pay is paid by your employer at 70% of your normal pay up to a maximum of €110 a day.

You can apply an SSP shift type within the Roster Screen and the Today's Roster screen.

Roster Screen

Using the menu search bar in the top left of Alkimii , type "Roster"
Locate the employee using the "Team Member" filter and click on the "+" to create a shift on the day in the roster view.

Add the start and end times for the absent shift.
This will direct you to a pop-up where you can create the shift. Under the Shift Type option, search for "SSP"

The shift times are very important as these hours are used to calculate the monetary payment based on the new legislation ( 70% payment of the full shift with the maximum payment capped at 110€)

If the employee has been employed for less than 13 weeks, this will be flagged as a warning in red
Save the shift as normal. You will see the shift type name visible within the roster with a green tick.

If you've already allocated 3 SSP shifts during the year, you'll receive a warning on the roster screen indicating that you've met the legal minimum requirement. It's important to note that this notification won't prevent you from adding extra paid SSP shifts when necessary due to specific circumstances.

Todays Roster

Using the menu search bar in the top left of Alkimii, type "Todays Roster"
Navigate to the day of the week you wish to view using the calendar and date picker functions.
To add a shift, select "Add Shift" in the top right-hand corner. The pop-up will appear to create a new shift.

Select "Type" as "Absent" and "Absent Code" as "SSP"

Enter your shift start and end times and then Save the shift.

If an SSP shift has been logged, it will appear on the Today's Roster like so

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