Skip to content
  • There are no suggestions because the search field is empty.

Managing Pay Rates and Payments in the Staff Profile

Manage an employee's pay rate, payment details, employer contributions, payroll settings, and payslip preferences all from this centralised tab. You can also backdate pay rate changes when needed.

Updating a Pay Rate

  • At the top right you have quick action button that will allow you to view the history log. 
  • Depending on the "Rate", the first item will allow you to set a basic rate of pay (per hour) or enter the salary figure. 
  • Beneath this you can add service charge points, if applicable. 
  • The rate can be selected using the dropdown menu. 
  • If your employee should recieve a different rate of pay per hour on a Sunday, please ensure that the checkbox has been selected. You can add the hourly rate of pay in the box below. 
  • Again, if a holiday rate of pay should be applied, please ensure that the checbox has been selected. If enabled, you can set the holiday rate of pay below and choose whether this should be applied as a fixed hourly rate or a percentage. 

👉  A Holiday Rate of Pay (Per Hour) is applied if an employee should be paid a different rate for Holiday shifts. 

  • You can enter a supervisor rate of pay and choose again whether this should be applied as a fixed rate of pay or a percentage. This rate is activated when the shift is set as a supervisor rate in the Roster
  • The Self-Check can be added as a fixed or percentage rate. This will only apply to shifts set as "Self Checker". 
  • Allow Night Premium will activate the night premium on the employee's qualifying shifts. 
⚠️ The Night Premium is set within the Alkimii Configuration - contact the Customer Success Team to update. 
  • If you amend any of this information, click "Save" to activate these changes. 

Rates updated in the Staff Profile will become active the next day. 

 

Backdate a Pay Rate in the Staff Profile 

💡 Good to know: You'll only be able to backdate a pay rate if you have the correct permission. If you're unsure, speak to your system administrator.

If you need to change an employee's pay rate - for example, after a promotion - you can now set this change to apply from a past date.

⚠️ Important: The date you select must fall within an open payroll week. If the payroll week is closed, the change cannot be saved.

Here's how:

  1. Update the pay rate details in the fields above (for example, change the hourly rate or salary figure).
  2. Click "Save".
  3. A pop-up titled "Confirm pay rate change" will appear, asking you to confirm the date this pay rate should be effective from.
  4. Select the correct date in the "Effective from" field. This can be a past date if you're backdating the change, or today's date if it should apply straight away.
  5. Click "Confirm" to apply the change, or "Close" to cancel.

Once confirmed, the new pay rate will be applied from the date you selected, and this change will also be recorded in the history log.

If you amend any of this information but do not need to backdate it, click "Save" as normal and confirm today's date in the pop-up. Rates updated in the Staff Profile will become active from the date you confirm.

💡 If you need to bulk update pay rates, follow the steps in our help article 

 

 

Payment

  • Here you can add the team members PPS Number. 
  • You can select the pay method, type and frequency using the dropdown menus. 
  • If you amend any of this information, click "Save" to activate these changes. 
 Screenshot 2024-09-23 at 14.15.55

 

 

Employer Contributions 

  • If you have a pension scheme available, you can add the percentage contribution in this field. 
  • If you offer health insurance, you can add the monetary amount. 
  • If you offer any other weekly contributions, you can add the monetary amount here. 
  • Bonus can be added as a percentage. 

If you are based in Ireland, you will see the option for Auto-enrolment pension. You can see more details about this in our article 👉 Pension Auto-Enrolment Ireland

 Screenshot 2024-09-23 at 14.14.52


Payroll Settings 

  • You can set up the employees Payroll ID in this section 
  • The UPN will be automatically generated and cannot be amended.
  • If you wish to exclude this team member from payroll for any reason, please tick the checkbox
 Screenshot 2024-09-23 at 14.14.00

     

    Payslip 

    The payslip password is set up with the payroll team, so this is area is only used to record the information. Alkimii does not manage payslips. 

    • The team member will need to create a password which they would enter in order to access their payslip. 
    • The date of consent can be selected using the calendar function 
    • If the team member wishes to receive this via email, you can tick the checkbox to "Send by Email" 
    		 Screenshot 2024-09-23 at 14.13.21