Staff Profile: Rostering

The Rostering tab within the Staff Profile allows you to efficiently manage and update all rostering-related details for a team member. From assigning where an employee can be rostered to setting up roster tiering, this feature offers flexibility and control. You can also add badges to reflect areas where the team member is trained, customise break rules, and assign a unique clock ID for accurate time tracking. 

Rosterable Sites 

If you are part of an organisation that contact multiple sites, you may have some team members who work across the sites. In this case, you can enable a number of rosterable sites, so that they will appear in the list of "Roster Another User" within the week roster. 

• Use the dropdown menu to select the rosterable sites. 

Set Roster Tier Level 

• If you wish to Tier the roster layout in the week roster, this can be set within the staff profile. 
• The tier level can be manually entered or the number can be toggle up or down.
• If you assign more than one person to the same tier level, they will all be listed in alphabetical order. 
• We would advise leaving a gap between the number selected to account for future hires. For example, if you have set the Head Chef as 1, set the next employee at 4. 
• Click Save, to enable this change.

Badges 

Badges within the Staff Profile represent specific roles, skills, or responsibilities that a team member holds, which can be activated when rostering them for a shift.

These badges help identify employees with specialised duties, such as Duty Manager, Fire Warden, Lifeguard, or First Aid responder.

They also cover leadership roles like Head of Department (HOD) or Executive Manager. Additionally, badges like Start Evacuation Without Being on Duty and Exclude from Cross Rostering offer advanced rostering flexibility, ensuring the right people are assigned to the right responsibilities during shifts. This system ensures employees with the necessary skills and certifications are accurately represented and assigned where needed. 

• To enable a badge for a team member, simply check the tickbox. 
• Once ticked this team member can now be rostered with this in mind. This can range from the qualifications, like fire warden or lifeguard, to HOD or Executive Manager. 
• Please be advised that once an employee has been excluded from departmental cross rostering, they can only be rostered within their department and will not be visible in the "All" view in the week roster or today's roster screen. 

🔥 PRO TIP: We would advise that management make sure to tick the 'Exclude from Cross Roster' checkbox to avoid any being cross rostered into a department where your pay rates may be visible.

Customised Break Rules 

Custom break rules override the default rules on an team members profile Enter the number of minutes to be deducted after the number of hours worked To add additional break rules, click +Add Break Rule  To enter No Deductions enter 0 (zero) minutes after the number of hours worked The save button is in the bottom right-hand corner Deducted breaks are shown in the bracket on the Weeks Details Screen

Clock ID 

The Clock ID within the Staff Profile is a unique identifier used to enrol an employee into the iPad clock app for timekeeping and attendance tracking. When the software is first implemented at a site, this ID ensures that the team member is registered for clocking in and out via the app.

The Clock Verification Level allows for further customisation, adjusting the sensitivity of the clock-in verification process. This feature ensures that clocking accuracy is tailored to the specific needs of your site, providing flexibility between higher security (stricter verification) and easier clock-in procedures (lower sensitivity).

• If you wish to check the team members badge ID, you can locate it here 
• This will be needed to enroll the employee on the clock and if they have opted out of biometric or facial recognition clock in, they will need to enter the ID in order to clock in for their shift. 
• You can adjust the clock verification level using the dropdown menu.