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Library Spotlight 

📚 Introducing the Alkimii Library: Share Key Info with Your Teams – Anytime, Anywhere

We're excited to introduce a brand-new feature designed to make team communication easier and more effective: the Alkimii Library.
 
The Library is your central hub for storing and sharing important documents - from policies and training guides to operational updates - all available to your teams in just a few taps, directly through the Alkimii mobile app.
 
 

💼 What is the Alkimii Library?

The Library is a secure, organised space where managers and admins can upload documents into folders and control who sees what. Whether it’s a company-wide announcement or a department-specific policy, you can ensure the right people have access to the right files.
Key features include:
  • Uploading and organising documents in folders
  • Controlling visibility by site, department, or user
  • Tracking who has viewed each file, with date/time stamps
  • Accessing files on both desktop and mobile

🖥️ Managing the Library on Desktop

From the desktop view, you can easily build and manage your Library.
 

Here's what you can do:

  • Create folders with meaningful names and visibility settings (Public or Restricted) 
  • Upload files in common formats like PDF, Word, or Excel (note: MP4 not supported) 
  • Tag documents for faster searching 
  • Edit, move, or delete files as needed 
  • Track engagement — see who has accessed each document and when
💡 Tip: Use tags like “Policy”, “Training”, or “Onboarding” to help team members quickly find what they need.

 

📱 Navigating the Library on Mobile

All employees can access the Library right from the Alkimii mobile app - no need to dig through emails or printed handouts.
 

How it works:

  1. Open the app and tap “More”, then select “Library” 
  2. Use the search bar or filter options to find a document 
  3. Tap a folder to open it, then tap a file to read in full

💡 Tip: Encourage your team to check the Library regularly for the latest updates, especially for operational changes or weekly briefings.

 

✅ Best Use Cases for the Library

The Library can be used for just about anything, but here are some high-impact examples:
  • Sharing company policies and compliance documents 
  • Providing onboarding material to new hires 
  • Uploading training content for different departments 
  • Organising operational playbooks for easy access 
  • Publishing location-specific updates by site 

📈 Best Practices to Maximise Usage

  • Start with the essentials: Upload your core documents first (e.g., policies, SOPs) 
  • Keep it tidy: Regularly delete outdated files and archive old versions 
  • Use consistent tags: Make documents easier to find across teams 
  • Monitor engagement: Check who’s viewed what to ensure compliance and visibility 

📚 Ready to Get Started?

Here are some helpful guides to walk you through: