HR Compliance Process

HR Compliance Investigation Overview: To effectively manage and maintain HR Compliance on a day-to-day basis, we recommend HR Managers to utilise the following areas and process.

1. Widgets 

Upon logging into Alkimii each day, we recommend to have the compliance widget visible on your Home Screen. This widget provides a quick overview of compliance in key areas including Profile, Onboarding, Compulsory, Offboarding, and Visa Compliance. If any area shows a low percentage, you can investigate further by selecting the widget to be redirected to the People Dashboard.

2. People Dashboard

The People Dashboard serves as a comprehensive overview of your site’s compliance and will filter based on the area you have selected. The page will display the individual compliance breakdown for each employee, highlighting any missing files or information. The page automatically filters to display only the employees that require attention which simplifies this process of addressing compliance issues for you. If particular employees are identified as causing a lack of compliance in a specific area, their name can be selected from the listing. By clicking this, it will bring you to their staff profile. If a pattern is emerging for employees in which their personal details are greyed out due to an outstanding pack requesting this information, the next step is to address this through HR Automation.

3. HR Automation:

In cases where a recurring lack of pack completion is affecting compliance, this is most likely due to employees forgetting to fully complete their outdated packs resulting in non compliance. The new ‘Resend Pack Notifications’ option within HR Automation can be used to address this. By selecting this option, HR Managers can choose a date interval and send reminders to users to complete their packs. A quick and easy way to spot check the appropriate date interval is by filtering the HR Queue to ‘Awaiting Response’ and basing it off the ‘Requested At’ dates that populate. These employees will then get a reminder notification within Alkimii prompting them to complete this information and submit it to their HR Manager. Once approved within Alkimii by the HR Manager, employees will then be marked as compliant and thus increase the overall HR Compliance for the site.