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How Alkimii’s Leave Approval Works with Multiple Managers

This article explains how Alkimii’s leave approval workflow functions when multiple managers or approvers are involved, and a practical workaround managers need to be changed.

How leave approval works with multiple managers 

  • Approvers are defined by the employee’s "Reports To" fields:
    • Primary Reports To: primary approver
    • Secondary Reports To: second approver
  • The system enforces a maximum of two approvers per employee using these fields.

⚠️ Important: The leave request notification is sent only to the contact listed in the Primary Reports To field.

 

 

Workaround when managers are on leave and assignment needs to be rotated

👤 Reassign "Reports To" for individual employees 

Use rotation of the "Reports To" assignment to change which managers are set as Primary or Secondary approvers depending on operational needs.

  1. Open the employee’s profile in Alkimii.

  2. Update the Primary and/or Secondary "Reports To" fields to the manager who should be the active approver.

  3. Save the profile changes.

  4. Proceed with leave approvals under the newly assigned approver configuration.

Important note: profile updates to "Reports To" apply going forward from the time the update is made (they do not retroactively change past approvals)

👥 Reassign "Report To" for all employees 

Use rotation of the "Reports To" assignment to change which managers are set as Primary or Secondary approvers depending on operational needs.

  1. Open the employee’s profile in Alkimii. 

  2. On the profile card, click the 3 dots > Manage > Reassign Supervision 

  3. Select the new "Reports To" manager  

  4. Proceed with leave approvals under the newly assigned approver configuration. 

Important note: profile updates to "Reports To" apply going forward from the time the update is made (they do not retroactively change past approvals)


 

 

📚 Learn more about approving the leave on desktop and mobile using our help articles