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How to Add and Manage Job Titles and Job Descriptions

This article explains how to add and manage job titles and upload job descriptions in the system, and how to assign a job title to a staff member.

How to add a Job Title? 

⚠️ Before you begin: please be advised that job titles are set up at an organisation level. 

  1. Go to App Settings.
  2. Select Job Titles.
  3. Choose + Add Job Title.
  4. Complete the fields required for the job title and save. 
    1. Select the sites under your organisation to which you would like this title to be available

💡 Top Tip: If you wish to export a CSV of all job titles for your site, simply click the download icon in the top left of the list view.

Upload a job description

Use the Job Descriptions area in App Settings to attach or upload the relevant job description file to the appropriate job title.

  • Locate the Job Title from the list or use the filter options for "Include Description" if you wish to review all titles with or without a job description uploaded. 
  • Under the actions column across from the job title, click on the pencil icon 
  • Upload the relevant Job Description. 

All job descriptions will need to be uploaded in PDF format

Screenshot 2023-11-24 at 12-39-54-png

      • You can upload version to a job title in the same way, just repeat the above steps. 

      • You can view a full history log using the clock icon, under the actions column. 

      📧 If you see a job title that you do not want to be available in your site, please contact hello@alkimii.com and we can exclude this title from your site. 

       

      Assign a job title to a staff member

      1. Open Staff Profiles.
      2. Select the staff member to edit.
      3. Go to Employment > Contract.
      4. Update the Job Title field to the newly created title and save changes.

      Create a staff profile (when you need to add new users before assigning titles)

      1. Go to Staff Profiles.
      2. Click + Add Staff.
      3. Fill in the staff member’s details.
      4. Send the MyAlkimii invitation link to invite the staff member to the platform.
      5. After the profile is created, follow "Assign a job title to a staff member" above to set their job title.

      Best practices

      • Ensure the user performing these actions has HR Managers access.
      • Create job titles centrally in App Settings so they are consistent across staff profiles.
      • Upload clear, role-specific job descriptions and attach them to the corresponding job title for easy reference.