How to Use Smart Fields When Building Contracts or Letters in HR Automation

The following fields will be pulled from different areas of the Staff Profile: 

Employment - Contract 

⚠️ Please Note: The fields you see here might differ based on the contract type selected. 

Contract Type  Original Start Date  Start Date  Contract End Date  Contract Months  Employment Band ( *Band Type*) Contracted Sites  Department  Job Title  Reports To  Report To Job Title  Notice Period  Previous Company

Employment - Payment 

⚠️ Please Note: The fields you see here might differ based on how the pay rate is set – hourly, weekly, monthly, or annually.

Monthly Salary  Annual Salary  Payment Frequency  Pension Percentage  Health Insurance  Bonus Percentage

*If the rate has been set to Hourly:  Basic Rate of Pay (*Hourly rate of Pay*) Sunday Rate of Pay  Weekly Salary  Hours per Week

Personal - Details 

Employee Name  Employee First Name  Employee Last Name  Employee Date of Birth  Employee Address

➡️ The Employee Signature field will automatically use the signature submitted by the employee, usually collected through a "Request Signature" form within HR Automation. 

The following fields will pull from preconfigured information in Alkimii: 

• Date of Signature - defaults to the current day 
• Contract Issue Date - defaults to the day the contract was sent 
  
• Manager Name
• Manager Signature
• Organisation 
• Owner Company Address
• Owner Company Name 

• Site Full Address 

• Site Name